Student Records Management Policy

The purpose of this policy is to define proper management control for Q College student’s files for both present and past students who attended any full-time training program. These files must contain all required documentation and if in digital form must be backed up in a format independent of the proprietary software.

These files must be kept accessible to the Agency in hard-copy for a minimum of 7 years. Q College must have proof of secure redundant off-site storage for student files of any full-time training programs for a period of 55 years from the date of submission to the vendor.